Windows calendaring

If your request conflicts with an item on the invitees' Calendar, Outlook displays a notification. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time. As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request. For more information, see Schedule a meeting with other people.

You can create calendars that show the schedules of a group of people or resources. For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building. This helps you schedule meetings quickly. You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users.

For example, you can create a separate calendar for your personal appointments and view both your work and personal calendars side-by-side. For more information, see View multiple calendars at the same time. You can also copy or move appointments between the displayed calendars. Use the Navigation Pane to quickly share your own calendar and open other shared calendars. Depending on the permissions granted by the owner of a calendar, you can create or appointments on shared calendars.

For more information, see Share an Outlook calendar with other people and Manage another person's mail and calendar items. View calendars on top of one another in overlay view.

Available on HoloLens. Show More. People also like. Microsoft Authenticator Free. Deezer Music Free. QR Scanner Plus Free. FM Radio Free. What's new in this version Additional information Published by Code Spark. You can even link accounts like Google Calendar or iCloud Calendar and see your online calendars with a single click on your taskbar.

Windows 10 has a built-in Calendar app you can use, but you can use your calendar without the app. Any events you add to the calendar app will appear in it, and any events you add from the taskbar will appear in the Calendar app.

You can, however, use essential calendar functions right from the taskbar without ever opening the app. To quickly add a calendar event, open the calendar popup and select the date you want to add the event on. For example, if you want to add an event on the 10th of the next month, click that date on the calendar. Windows will give you more options as soon as you do. You can set a specific time for the event or enter a location where the event will take place.

If you have multiple calendars, you can click the box to the right of the name of the calendar entry and select a calendar for the event. Events on different calendars will be highlighted with different colors on the panel here.

To view a calendar event, just open the clock panel. You can see events on a different date by clicking that date on the calendar. You can create and view calendar events in a few clicks without opening another application. For example, if you use Google Calendar, you can add your Google account to the Calendar.

Windows will automatically synchronize itself with your Google Calendar. Any changes you make on your PC will be synced to your Google account, and any changes you make elsewhere will be synced to your PC. Calendars with a checkmark to their left will have their events visible both in the main Calendar app and on the taskbar. After linking other calendar accounts, you can add events from elsewhere—via the Google Calendar website, for example, or in the Calendar app on your iPhone.

When you create a calendar event from the taskbar, you can choose which calendar it will be placed in. For more details, see Functionality differences in new model shared calendars later in this article.

Users who accept a new shared calendar invitation from an updated version of Outlook automatically start using the new model of calendar sharing. The easiest way for a user to check if they have the improvements meaning the new model of calendar sharing is to check if the shared calendar appears on their mobile phone. If it does, the shared calendar is already upgraded to the new model. Users in Outlook for Windows can check if they are enabled for the the shared calendar improvements by following the instructions provided in this article.

For shared calendars to benefit from these improvements, users should re-create the shared calendar by using one of the two options below:. Ask the calendar owner to re-share the calendar with them. The user should then accept the shared calendar invitation using an updated version of Outlook. It's important that the user accepts the invitation from an updated version of Outlook. If the user accepts the invitation using an older version of Outlook, the shared calendar will not be enabled with these improvements.

Existing shared calendars don't need to be removed before re-accepting. Remove and re-open the calendar. This option does not require the owner to re-share the calendar. If the user has permissions via the Default My organization group or via a Security Group, they will not be upgraded.

If the user is performing this action in Outlook for PC, they must also be enabled for the improvements, described in this article. In the future, shared calendars will be upgraded to the new model regardless of which method the user chooses. There is no timeline for this yet, however. This section discusses where and when instant syncing occurs in the current state of our work.

The following table shows the types of syncing that exist for shared calendars in the new model. Changes sync instantly. This applies to calendars shared between users in the same Microsoft tenant, or shared from an Outlook. Changes sync periodically within three hours in most cases. The recipient can use this URL to add the shared calendar to any calendar service that they use. If the recipient is an Outlook. Shared from an Microsoft or an Outlook.

Instant syncing for sharing outside your tenant isn't supported currently. While you can share in these configurations, syncing will happen periodically. There are two types of cross-tenant sharing:. Microsoft to another Microsoft user if external sharing is enabled. A full shared calendar is created, but the sync will happen approximately every three hours. Instant syncing will eventually be enabled for this setup. Microsoft to an Outlook. If external sharing is disabled, sharing to another Microsoft user also falls into this group.

Sharing with a user on an external service such as Gmail is a different kind of calendar sharing. If the recipient is using another calendar service, such as Gmail. Shared calendars that use the new model differ from the old model in several areas of functionality, including reminders, permissions, delegated meetings, and third-party clients. In the past, there was no consistent set of permission-level options across Outlook clients. As part of these improvements, updated Outlook clients will show a simplified and consistent set of sharing permission levels.

If the owner uses another application to change the permissions, the calendar will be re-synced sometime in the next few hours, but it will not happen immediately. The shared calendar will remain on the new model, but it might have a different permission level. The recipient will no longer see the shared calendar in their calendar list.

If the recipient is in a different organization, the shared calendar stops syncing but is not removed. Delegates have always been able to view delegated meeting messages from their mobile phone because the invitations are received in their inbox.